OVERVIEW
This Sponsorship Agreement ("Agreement") outlines the terms and conditions between HR Executive Compliance Council, Inc. ("HREXCC") and the entity or individual ("Sponsor") participating in HREXCC's sponsorship programs.
ACCEPTANCE OF TERMS
1. By submitting a request for sponsorship, the Sponsor agrees to these terms and conditions.
2. HREXCC reserves the right to modify this Agreement at any time. Changes will be communicated in writing to the Sponsor no less than two weeks prior to the event or program sponsored.
SPONSORSHIP PACKAGES
• HREXCC offers various sponsorship levels as described in the HREXCC Sponsorship & Advertising Media Kit.
• Benefits associated with each level are subject to availability and may change at HREXCC's discretion. Sponsors will be notified of any changes.
• Sponsorship benefits are limited to the specific event(s) or program(s) outlined and cannot be transferred without HREXCC's prior written approval.
PAYMENT TERMS
• Full payment must be made within 30 days of confirmation of sponsorship, unless otherwise specified.
• Payment delays may result in suspension or cancellation of sponsorship benefits.
• All payments are non-refundable unless otherwise stated in this Agreement.
TAX CONSIDERATIONS
• Contributions or sponsorships of HREXCC events are not considered tax deductible as charitable contributions. HREXCC is a California nonprofit mutual benefit corporation with 501(c)(6) status pending. Consult your tax professional for details.
CANCELLATION POLICY
• By Sponsor: Cancellations must be submitted in writing. Refunds will be considered only if cancellation occurs at least 45 days prior to the event.
• By HREXCC: If HREXCC cancels or reschedules an event, Sponsors will be offered comparable sponsorship opportunities. Refunds will be provided only if alternative options are not viable.
• HREXCC is not responsible for costs or damages incurred by Sponsors as a result of event changes or cancellations.
SPONSOR RESPONSIBILITIES
• Sponsors are responsible for submitting all required materials (logos, ads, advertisements, etc.) by the deadlines requested by HREXCC.
• Submitted materials must meet HREXCC's guidelines for quality and content. HREXCC reserves the right to refuse materials that do not comply.
• Sponsor content must not violate any third-party rights or applicable laws. The Sponsor assumes full responsibility for submitted content.
USE OF SPONSOR MATERIALS
• HREXCC grants the Sponsor the right to use HREXCC logos, trademarks, and submitted materials for promotional purposes related to the sponsored events or programs.
• This license is non-exclusive, royalty-free, and limited to the duration of the sponsorship.
EVENT CHANGES AND LIABILITY
• HREXCC reserves the right to make changes to event dates, formats, or locations if necessary.
• HREXCC shall not be held liable for any losses, damages, or claims resulting from event modifications, cancellations, or circumstances beyond its control (e.g., force majeure).
TERMINATION OF AGREEMENT
HREXCC may terminate this Agreement if:
• The Sponsor breaches any terms outlined in this Agreement.
• The Sponsor engages in activities that harm HREXCC's reputation or interests.
If terminated, HREXCC retains the right to withhold any payments made and will have no further obligations to the Sponsor.